A doc that can also be a task database
Notion is a workspace where pages can contain anything: text, tables, kanban boards, timelines, and databases that link to each other. For project management you build (or copy) a tasks database and view it as a board, calendar, or timeline next to your specs and meeting notes.
Who gets the most from Notion as a tracker
- Solo founders and freelancers who want tasks living inside their notes
- Teams whose "project management" is mostly documents with a task list attached
- People who enjoy shaping their own system instead of adopting someone else's
Free for one, priced per member from $10 the moment you invite
Notion is freemium. As of July 2026, the free plan gives individuals unlimited pages and blocks, up to 10 guests, 5MB file uploads, and 7 days of page history. Add a second member and the workspace becomes block-limited, which in practice is a trial for teams. Plus is $10/member/month and Business is $20/member/month, both cheaper billed annually.
One member is the real limit, plus 5MB and 7 days
- The free plan is effectively single-player; a 2-person workspace hits the block cap
- No native sprints, story points, or workload views; you assemble them from databases
- 5MB upload cap and 7-day history on free are tight for real project archives
- Databases slow down noticeably once they hold thousands of items
Great for one writer, thin for a team on a budget
If your work is more writing than ticket-tracking, Notion free is hard to beat for one person. For a team on a budget, ClickUp or Plane will manage actual projects further before asking for money.
Reader reviews
What people who actually use Notion think of it.
No reviews of Notion yet. If you have used it, yours would be the first.
The useful part is the specifics: what you used it for, and where it got in your way.
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